Member’s Personal Data Policy

BACKGROUND

The European Union’s General Data Protection Regulation (GDPR) came into effect on 25th May 2018.  To comply with this regulation we need to obtain the consent of all individuals who wish their details to be held on the Babbacombe Ukulele Strummers (BUS) Membership list.

From the 25th May 2018 we are legally required not to send any emails and /or other forms of communication to those who have not given their consent to the Babbacombe Ukulele Strummers.

PURPOSE OF HOLDING PERSONAL DATA

Babbacombe Ukulele Strummers will use members’ personal data solely for the purpose of communicating with members to provide information about Gigs, Sessions, Beginner’s Workshops, New Tunes, and Tune Updates.  The personal data will be used in ‘Session Registers’ and ‘Gigs & Players Lists’, the e-mail distribution list, and held in the BUS Membership list. Telephone numbers are used either in emergencies such as late cancellation of gigs, or to contact people who do not have an email address.

PERSONAL DATA HELD

Personal data held is name [required], e-mail address [preferable but not required], and telephone number(s) [optional].

To be a member, BUS requires your name for the ‘Session Register’ and ‘Gigs & Players List’.  E-mail address and telephone number(s) are not mandatory.  Combinations of these will be acceptable. i.e. Name only, name & email address, name and telephone number, or all three.

Additionally, consent is also required for us to publish photographs of our gigs on the BUS website and Facebook account. 

PERSONAL DATA NOT HELD

No sensitive personal data will be asked for or held. BUS will not hold information on children, any child attending our sessions must be accompanied at all times by a parent or adult relative who is a member.

STORAGE OF PERSONAL DATA

Personal data will be held on a password protected computer and email system which have restricted access.

RIGHT TO SEE DATA AND WITHDRAW CONSENT

All members have the right to see their personal data held and if required to withdraw their consent for it to be held by BUS.

 REMOVAL OF PERSONAL DATA WHEN A MEMBER LEAVES BUS

Should a member leave the Babbacombe Ukulele Strummers, then in order to protect their identity their personal data will be deleted within six weeks of their notification from the systems to which BUS has access.

BABBACOMBE UKULELE STRUMMERS COMMITMENT

Babbacombe Ukulele Strummers agree that members’ personal data will not be divulged to any third party outside the BUS membership for any purpose whatsoever.  If a member asks for personal data of another member, then it will not be provided without the permission of that other member.  Additionally no personal data will be displayed on the Babbacombe Ukulele Strummers website or Facebook Account.

MEMBER’S COMMITMENT

Members must confirm that they will not divulge personal data of other members to third parties or to those who are not named on the Babbacombe Ukulele Strummers Membership list.

Version date: 13th October 2018